The Stateline Fury program will use the Crossbar platform for all team communications and scheduling.

Head Coaches are responsible for instructing all families to download the free Crossbar app to stay up to date on team schedules and messages.

All coaches must accept their invitation to join the "Stateline Fury Staff" team on Crossbar.

It is strongly recommended that assistant coaches and team managers also join the staff team to ensure smooth communication and coordination.

As a staff member, you can invite additional staff to your team on the platform.

All official program communication is expected to be handled through Crossbar. Please ensure that your team is fully onboarded and utilizing the platform as intended.

Only registered coaches and/or Stateline Sports Group staff members are permitted to conduct or participate in any training, instruction, or on-field activity involving Stateline Sports Group program members.

This policy ensures that all instruction is provided by individuals who are formally recognized by the program, covered under program liability, and aligned with Stateline Sports Group’s standards for safety, development, and accountability.

Stateline Fury Program – Team Roster Adjustment Policy (2025/2026)

The Stateline Fury program budget is based on a minimum roster size of 12 players per team. When a team carries fewer than 12 players, adjustments will be made to its team account as outlined below.

Fewer Than 12 Players

1. The team account will be debited for the full event portion of the player fee allocated for events.
2. In addition, the difference between the total player fee and the event portion of the player fee will be debited from the team account for each player below the 12-player minimum.

Event Portion by Team (2025/2026 Season)

• $416.00 per player: 10U Sutherland, 14U Clutter, 15U McNames, 18U Smith
• $500.00 per player: 12U Holbert
• $750.00 per player: 12U Marszalec, 15U DeMoss, 18U Head

Example

• Team Player Fee: $1,530.00
• Event Portion: $500.00
• Roster Size: 10 players

Adjustment:

• 2 players under minimum × ($1,530.00 – $500.00) = $2,060.00 debited from team account

Exceeding the Minimum

If a team rosters more than 12 players, only the event portion of the player fee for each additional player will be added to the team’s event budget.

The balance above the event portion is not credited to the team account, as the program does not wish to encourage rosters above 12 players.

The Stateline Sports Group, Stateline Fury, and Lady Shamrocks logos and names are the property of the Stateline Sports Group, Inc. Unauthorized use is prohibited. Any spirit wears or other merchandise for the team must be approved by the Stateline Sports Group executive director, including spirit wear or other merchandise that does not bear the Stateline Sports Group, Stateline Fury, and Lady Shamrock logos. Coaches will receive full support in purchasing these items for the team through our authorized vendors.

The Stateline Fury program is committed to both player development and team competitiveness. All Fury teams will follow the playing time guidelines below:

Friendlies & Pool Play

• Teams will use a continuous batting lineup.
• No player will sit more than one inning per game, ensuring all players receive sufficient playing time for development.
• Coaches are reminded that they invited each player to join their team and are responsible for providing them meaningful opportunities to grow.
• Teams are required to keep accurate records of playing time throughout the season. These records must be available upon request to the Stateline Fury Program Director and the Stateline Sports Group Executive Director.

Bracket Play

• Teams are expected to use the best possible lineup to give the team the greatest chance of success.
• Playing time during bracket games is not guaranteed and will be based on team performance goals.

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It is the policy of Stateline Sports Group that any member of the program who is delinquent in the payment of player fees or any other amounts due may be deemed ineligible to participate in any program activities.

If I'm notified that a player on my team has been deemed ineligible, I understand and agree that I will not permit the player to participate in any practices, games, or program events until I have been officially informed by the Stateline Sports Group Executive Director or Program Director that the player has been reinstated as eligible.

I further understand and agree that if I knowingly allow an ineligible player to participate in any program activity, I may be held personally liable for any injuries, accidents, or incidents that occur as a result of my noncompliance with this policy.

Stateline Sports Group Temporary Player & Guest Participation Policy

Purpose

This policy ensures that all participants in Stateline Sports Group (SSG) activities are properly documented and covered under program guidelines, minimizing liability risks for both coaches and the organization.

Policy Requirements

1. Temporary Player Form

• Any non-SSG member invited to participate in practices, games, tryouts, or any other activity must complete a Stateline Sports Group Temporary Player Form before participating.
• The form is available in the Program Resources > Forms section.
• No participation is allowed without a completed form.

2. Permission Process for Inviting Non-Members

• Coaches must receive prior written permission from the Stateline Fury Program Director.
• The Stateline Sports Group Executive Director must be copied on the approval.
• Coaches must also communicate clearly with all paid team members regarding any temporary players invited.

3. Restrictions on Inviting Non-Members

• Coaches may not invite non-member players if doing so will impact the playing time of any paid member of the team.
• This restriction applies to all activities (practices, games, scrimmages, and tryouts).

Liability and Compliance

• Allowing a non-member to participate without a completed Temporary Player Form places both the coach and the program at risk.
• Strict adherence to this policy protects all parties and ensures proper insurance coverage.

Stateline Sports Group Reservation Policy

Stateline Sports Group provides teams and player members with the opportunity to reserve space at our indoor facility or on the diamonds we manage. While we strive to accommodate each team’s unique needs, efficient space utilization is essential to maximize availability for all.

Facility Usage Policy

Attention all Stateline Sports Group Teams and Members:

All facility usage must be pre-approved for insurance purposes with a recorded reservation. Teams and members cannot use any Stateline Sports Group facilities without an approved reservation.

This policy is in place to ensure the safety and proper management of all activities. We kindly ask for your cooperation in adhering to this requirement.

If you have questions or need assistance with reservations, please contact the Stateline Sports Group office.

General Reservation Guidelines

• Teams may reserve up to two total time slots per week at either the indoor facility or a diamond.
• Teams cannot reserve space at both the indoor facility and a diamond at the same time slot.
• Additional time requests beyond the two weekly slots may be submitted 24 hours in advance and will be granted if space is available.
• Reservations are not official until they appear on your team’s official page schedule.
• Stateline Sports Group reserves the right to adjust reservations occasionally to accommodate rentals or events.
• Stateline Fury Reserved Program Time: The Stateline Fury program has reserved a block of program training time beginning in October and ending in March. These are program-level reservations, not individual team reservations. The Stateline Fury Program Director will assign specific team slots, Fury events, and Fury program activities from this reserved pool of time.

🔑 Seasonal Reservation Window

• During August through September and April through July, reservations may only be made up to 30 days in advance.
• This ensures fair access for all teams during high-demand months.

Indoor Facility Guidelines

• Teams or members may reserve up to half of the building at any time slot.
• If the other half of the facility or adjacent time slots remain open, you may use that space or time.
• Approved indoor time slots are:
• 5:00 PM – 6:30 PM
• 6:30 PM – 8:00 PM
• 8:00 PM – 9:30 PM

Diamond Reservation Guidelines

• Diamond reservations are available in 90-minute time slots, beginning at 8:00 AM and continuing in 90-minute intervals.
• Teams may use outfield areas for warm-ups and general activities before moving onto the diamond.
• As with the indoor facility, unreserved time or space may be used if available.

Access and Participation Rules

• Only registered team players and official coaches are allowed in training areas.
• For individual member reservations, only the registered player and their parent or legal guardian may access the practice area.

✅ In summary:

• Indoor: 5:00–6:30 PM, 6:30–8:00 PM, 8:00–9:30 PM
• Diamonds: 90-minute intervals starting at 8:00 AM
• Fury Teams: Reserved October–March (program-level, assigned by Program Director)
• Seasonal Rule: From August–September and April–July, reservations may only be made 30 days in advance

Stateline Sports Group Indoor Facility Rules

To ensure a safe, respectful, and productive training environment for all athletes, coaches, and families, the following facility rules must be followed at all times.

Player & Team Entry

• Players are not permitted inside the turfed training area until a registered head or assistant coach is present in the building.
• Coaches are responsible for communicating this clearly to their players and families.
• Only registered Stateline Fury players are allowed inside the training area. No siblings, friends, or unregistered guests are permitted on the turf at any time.

Player Equipment Storage

• All player equipment (bat bags, helmets, etc.) must be placed on benches or hung on the fence at either end of the player bench area.
• South side players: place equipment as far east as possible.
• West side players: place equipment as far north as possible.
• No equipment may be placed:
• On the fences behind home plate
• On the floor in walk-through areas
• In front of training areas where players are actively working
• This ensures walkways remain clear and safe for all teams.

Facility Setup & Breakdown

• Only coaches are permitted to separate the building using the netting, when needed.
• All teams are expected to:
• Return the building to its full open layout after use
• Put away all training equipment in its proper place before the next scheduled team arrives
• If your team is the last to leave, you must complete all items on the check-off sheet posted at the training room exit door.

Coach Responsibilities

• Head coaches are responsible for explaining these rules to their team families.
• Coaches must ensure that all players and parents comply with facility policies at all times.

Spectator & Guest Guidelines

• No food or drinks are allowed in the facility. The only exception is personal drink containers for players. NO EXCEPTIONS.
• Spectators must remain in either the break room or the second-floor viewing area.
• Spectators are not allowed in the bench areas of the training room.
• Children under the age of 12 must be under direct adult supervision at all times. They are not permitted to roam the building unsupervised.

Closing Statement

Your cooperation in following these guidelines ensures the safety, professionalism, and integrity of the Stateline Fury training environment.

Thank you for your support and attention to these important rules.

Helmets: All participants must wear helmets any time there is live hitting inside the facility.

Buckets on Turf: No person may sit on a bucket placed directly on the turf. A protective board or carpet must be underneath the bucket.

Hitting Against Walls: No hitting or kicking balls is allowed against any outside walls unless a tarp is hung to absorb contact.

Footwear: No metal spikes are permitted on the turf area at any time.

Coaches must supervise players at all times.

No unsupervised use of the facility is permitted.

Any coach or team that fails to comply with facility rules risks suspension of facility privileges.

Damage to the facility caused by negligence will be billed to the responsible team or individual.

Facility Access Instructions

If the facility door is locked, please reach out to your Head Coach first before texting the numbers below.

If your Head Coach is not available, you may text 815-289-4558 or 815-494-1437.

⚠️ Text messages will only be accepted between 6:00 AM and 8:00 PM.

When requesting access, your text must include the following information:

1. Coach’s Name (if requesting on behalf of a team)
2. Player’s Full Name (if not a team request)
3. Team Name
4. Reason for needing entry
5. Approximate length of stay

You will also be asked to confirm whether you have received instructions for securing the building upon exit.

➡️ If you have not received these instructions, we cannot provide you with the entry code.

📌 Remember: You MUST have a recorded facility request on file and published prior to being allowed to use the facility.

🔑 The Stateline Fury Program Director will be provided with the new door code each time it is changed.

Stateline Fury Tournament Scheduling Policy

To ensure consistent planning, cost transparency, and alignment with program objectives, each head coach is required to meet with the Stateline Fury Program Director to prepare a tournament schedule for the season.

This schedule must include the total projected costs, such as:

• Tournament entry fees
• Gate admission fees
• Coaches’ day pay
• Coaches’ stipends

All tournament entries must be approved by the Stateline Fury Program Director and submitted to the Stateline Sports Group Executive Director.

Stateline Sports Group

Tournament Payment Policy

1. Submission Requirements

• All Tournament Payment Requests must be submitted using the Tournament Payment Form located in the “Program Resources” section of the Stateline Sports Group website.
• Requests must be submitted a minimum of 60 days in advance of the event.
• Each request must include one of the following attachments:
• A copy of the tournament entry form (which will be mailed with the check), OR
• The online registration confirmation page if the tournament that uses an online entry system.

2. Covered Expenses

• The program will cover the following expenses up to the amount allocated in the team’s “Event Cost” budget line or available team account funds:
• Association fees
• Tournament entry fees
• Round robins
• Friendlies
• Gate fees
• SSG-hosted tournaments/round robins:
• Provided free of charge to Stateline Fury teams.
• Any additional participation beyond the original round robin will be billed at actual cost.
• Mandatory Participation: All Stateline Fury teams are required to participate in program-hosted tournaments.

3. Payment Process

• Standard payments are issued by program check.
• If a credit card payment is required, the following must be submitted:
• Login credentials for the tournament registration site
• Completed tournament entry form
• A brief explanation of why a credit card payment is required
• Coaches are strongly encouraged to double-check online registrations to ensure their team is properly entered.

4. Deadlines & Expedited Requests

• Entry fee checks are mailed no later than 45 days before the event.
• Expedited payment requests must include:
• A brief explanation of the specific reason for the expedited request
• Note: Expedited requests may be denied if caused by late registration.
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Stateline Fury Team Fundraising Policy

To ensure transparency, accountability, and consistency in all team fundraising efforts, the following policy is established and must be followed by all Stateline Fury teams.

1. Pre-Approval Required

• All fundraising activities must be submitted for approval by the Stateline Sports Group Executive Director at least 30 days prior to the start of the fundraiser.

2. Program Fundraiser Blackout Periods

• Team fundraisers are not permitted during any Stateline Sports Group program-wide fundraising events.

3. Payouts Through the Program Only

• Any fundraiser involving a payout must be processed through the Stateline Sports Group office.
• No payouts may be made directly by coaches, team representatives, or family members under any circumstances.

4. Submission of Funds

• All fundraising proceeds must be submitted to the Stateline Sports Group office within 72 hours of the conclusion of the fundraiser.
• Failure to submit within this timeframe may result in forfeiture of the team’s share of the net proceeds.

5. Accounting & Attribution

• An itemized report must accompany all submitted funds, clearly indicating how much was collected by or credited to each player.
• This ensures that individual player accounts are accurately credited.

6. Proper Form of Submission

• All funds must be submitted in the form they were collected:
• Cash collected → cash submitted.
• Digital payments (Venmo, etc.) → submit:
• A written breakdown of contributors’ names and amounts, and
• A check or money order totaling the collected digital funds, along with the documentation.

Policy on 1099 Reporting for Cash Prizes

Each year, questions arise regarding the issuance of 1099 forms for individuals who win cash prizes through program or team fundraisers. To comply with IRS regulations and maintain transparency, the following policy applies:

IRS Reporting Requirement

• All cash prizes are considered taxable income and must be reported to the IRS by the recipient.

Recordkeeping

• The program will maintain accurate records of all cash prize payouts, including the full name and address of each recipient.

$600+ W-9 Requirement

• If an individual’s total cash winnings exceed $600.00 in a calendar year, the recipient must complete a W-9 form before funds are released.

Exemption for Winnings Below $600.00

• The program does not issue 1099 forms to individuals whose total cash winnings are less than $600.00 in a calendar year.

Transparency for Fundraisers

• All team or program fundraisers offering cash prizes must disclose this policy to participants when marketing the fundraiser.

Effective Date: January 1, 2025

This policy ensures compliance with federal tax law and protects the integrity of the Stateline Fury program. Questions regarding this policy should be directed to the program administration.

To ensure consistency, fairness, and accountability across all teams, the following policy governs the management of Stateline Fury team accounts.

Additional Program-Approved Events

• Teams may choose to enter additional program-approved events (e.g., tournaments, round robins, or other activities) beyond those included in the original player fee team event budget.
• The costs for such additional approved events, including applicable coach pay or stipends, will be evenly divided among all rostered players on the team.

Team Fundraising

• Teams may conduct optional program-approved fundraisers to help offset additional costs.
• Participation in these fundraisers is voluntary for families.

Fundraiser Proceeds Allocation

• 20% of the total proceeds will remain in the team account to cover additional approved team expenses.
• 80% of the proceeds will be allocated to participating families based on their percentage of contributions to the fundraiser.
• Funds credited to individual families may only be used to cover their portion of additional, required, and approved team expenses during the current season.

Individual Account Balances

• If a player returns to Stateline Fury for the following season, any remaining balance in their individual team account will be applied as a deduction toward the upcoming player fees.
• If a player does not return to the program, any unused individual funds will remain with the Stateline Fury program.

Team Account Balances

• Any team funds earned from fundraisers that are not used during the current season will roll over to the next season only if the team is considered returning.
• A team will be considered returning if a minimum of eight (8) players from the current roster return for the following season.
• If fewer than eight players return, any remaining team funds will remain with the Stateline Fury program.

Effective Date: February 10, 2025

To ensure proper financial accountability and accurate record-keeping, Stateline Sports Group has established the following payment policy:

Authorized Payment Methods

All payments for event entry fees, player fees, facility usage, or any other fees due to Stateline Sports Group must be made directly through approved payment channels. These include:

• Online payments via the Stateline Sports Group website or designated payment platform.
• In-person payments are made directly at the Stateline Sports Group office during business hours.
• Any other officially authorized payment method communicated by Stateline Sports Group.

Prohibited Payment Practices

The following payment practices are strictly prohibited:

• No individual (coach, parent, staff member, or third party) is authorized to personally collect cash, Venmo, or use any other cash app to accept payments on behalf of Stateline Sports Group.
• No individual is permitted to collect payments and then remit them to Stateline Sports Group via personal or company check.

Handling Payment Disputes

If a payment-related issue arises between a coach, team, vendor, or any other party and Stateline Sports Group, the matter must be directed to the Stateline Sports Group office for resolution. Coaches and staff should not attempt to mediate or collect or pay payments independently.

The program will reimburse non-parent Fury head coaches for expenses incurred for travel, including hotels, tolls, and mileage.

•  Mileage reimbursement is paid at $0.25/mile. 
• Game pay is limited to the days you coach. Game day pay is calculated at $100.00 for a full day and $50.00 for ½ day.
•  Hotel receipts must be in the coach's name, regardless of who made the reservation.
• Coach day pay is awarded If you start with a game on a Friday evening, that is considered a ½ day.
• Coach stipend reimbursement requests need to be submitted using the Coach Expense Report form, ‌in the “program resources” section of the SSG website.
• Reimbursement requests MUST have the paid receipts uploaded with the form. Submissions without proper documentation will be rejected until properly completed.
• Coach pay and coach day pay (non-parent coaches) are ‌taxable income, and you will receive a 1099 at year's end. Reimbursable expenses, such as tournament entry fees, association costs, and equipment, are not considered taxable income. 
• All payment requests for coaches' travel expenses are to be submitted within 72 hours of the completion of the event and submitted by the head coach.
• Coaches' day pay and expense stipends will be paid on the 15th of the following month if submitted and approved by the last day of the current month. Coaches' day pay and expense stipends will be paid on the last day of the month if submitted and approved by the 15th of the current month.
• All coach's payments for expenses are deducted from the team account events budget.

The Stateline Fury program has reserved indoor training space at the Stateline Sports Group facility for the period of September 29, 2025 through March 29, 2026. The usage structure is as follows:

Team Training Slots

Each registered Fury team will receive the following weekly facility time:

One 90-minute training session per week, assigned on one of two designated weekdays (Monday–Friday) using half of the facility.

Weekday time slots are:

5:00 PM – 6:30 PM

6:30 PM – 8:00 PM

8:00 PM – 9:30 PM

Each team will be assigned only one of these weekday sessions per week.

One 120-minute session per week using the full facility, assigned on a weekend (Saturday or Sunday).

These training slots are program-level guarantees, not individual team guarantees. The Stateline Fury Program Director will assign team-specific slots by September 1, 2025, with age divisions being a primary factor in the assignments. Assigned program slots may be used at the direction of the Stateline Fury Program Director for either program-wide training or individual team flex training time.

Holiday Periods (No Guaranteed Time Slots)

There are no guaranteed Fury training slots during the following dates:

November 21–23, 2025

November 24–28, 2025 (Thanksgiving Week)

December 24, 2025 – January 2, 2026 (Winter Break)

Teams may request time slots during these holiday periods, subject to availability.

Additional Facility Usage

In addition to assigned Fury time slots, teams may request up to two additional 90-minute reservations per week using half of the building.

If no other Fury team requests the opposite half during that time, the team may use the full facility.

Additional facility use may only be requested a maximum of 30 days in advance.

All additional requests are subject to availability and must go through the standard facility request process.

Requests are not official until they appear on your team’s calendar in the Crossbar app.

It is the coach’s responsibility to monitor their team page to ensure requests have been approved.

Outside Rentals & Scheduling Conflicts

Stateline Sports Group relies on outside rentals to help offset facility costs. If an outside group requests space during a time that a Fury team has requested (outside of guaranteed time slots), the Fury team may be bumped from that reservation.

During the period from September 29 through March 29, there may be instances where one or more of your assigned facility times are changed due to unforeseen events or scheduling conflicts. If this occurs and your reserved time is removed, Stateline Sports Group will provide a replacement time slot to make up for the canceled session.

The replacement time will be assigned at the discretion of Stateline Sports Group and may differ from your original time or day.